At ZenSpace, we help event organizers turn any space—meeting rooms, pods, or even tables—into bookable areas. Our solutions simplify the booking process, ensuring a smooth experience for both attendees and organizers.

Meeting Room Booking Web Application

Our customizable booking system lets attendees easily reserve meeting spaces, branded to match your event or sponsors. Key Features:

  • Custom Branding: Booking pages with your logo, colors, and images.
  • Flexible Booking: Attendees can reserve meeting rooms, pods, or furniture.
  • Free or Paid: Offer spaces for free or with a fee.
  • Easy Sharing: Custom URLs shared via email, website, or QR codes.
Learn More About Our Booking Solution

Custom Printed Meeting Room Instructions

We offer 12"x24" (or other sizes) custom-printed vinyl signs to display key details about each meeting space.What’s Included:

  • Room Name: Clearly labeled for easy identification.
  • QR Code: Scannable for booking or checking availability.
  • Booking Instructions: Simple steps on how to reserve the space.
  • Customization: Add your event's branding for a personalized touch.
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Meeting Room Display

Our Meeting Room Display syncs with our booking software, showing real-time room availability.Display Features:

  • Room Status: Instantly see if the room is in use or available.
  • Booking Details: Shows current booker and availability throughout the day.
  • QR Code: Quick access to the reservation page via a scannable code.
  • Custom Branding: Personalize the display with your logo for consistent branding.

How It Works

  • Choose Your Meeting Spaces

    Whether you're offering enclosed rooms, ZenSpace pods, or designated seating, ZenSpace makes any space bookable.

  • Brand & Customize

    Your booking system and displays will reflect your event’s unique branding, creating a cohesive experience for all attendees.

  • Monitor & Manage

    Stay fully informed about room usage, attendee reservations, and real-time availability at every moment.

Why Choose ZenSpace Booking Tech?

  • Flexibility

    Customize our solutions to fit any event size or type, ensuring seamless integration.

  • Professional Branding

    Maintain a polished look with fully branded booking platforms and signage.

  • Real-Time Updates

    Track meeting room availability in real time, maximizing space usage and efficiency.

Testimonials

ZenSpace provided a unique opportunity for attendees and exhibitors to take private meetings or to simply find a quiet place to catch up on work, without having to leave the convention center. ​​This is not only valuable for attendees and exhibitors alike, it is valuable to the show organizer as it keeps your attendees from leaving the convention center preventing loss of traffic in sessions or on the show floor.

Scott Craighead, Vice President of Exhibitions and Events - International Association of Exhibitions and Events - IAEE

ZenSpace pods at IMEX really addressed a need for our attendees.In a bustling trade show environment, it is often difficult to find somewhere to get some peace and quiet for that important conversation or phone call. For the first time we’ve been able to offer a solution that is convenient, comfortable, quiet, and crucially does not require attendees to leave the show floor.

Mark Mulligan, Director of Operations, IMEX Group

Using the ZenSpace pod for our July event was a game-changer. Having worked with another vendor before, I can confidently say the ease of deploying ZenSpace pods and their exceptional service made a big difference. Our attendees and clients were extremely happy with the convenience and quality. The seamless integration allowed us to focus on creating an excellent experience. We’re excited to continue working with ZenSpace for future events.

Kristelyn Berry, MSW

Let’s Make Your Event Effortless

Connect with ZenSpace today to learn how we can transform your event’s meeting spaces into a fully managed, bookable experience.

Contact Us